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It is always best to take the oil sample immediately after running a fully warmed up engine, so the oil is thoroughly mixed and everything that is in the oil, especially contaminants, are evenly “in suspension”.
In the event that the engine cannot be run for some reason, then the entire oil sump must be drained into a perfectly clean container and the entire container of used oil will have to be processed so the sample will be more representative (usually at an additional cost to stir up the contents and draw the sample), but unfortunately, far too often the analysis readings will be skewed enough to be misleading. Yet, this may prove useful in determining if a serious problem exists such as fuel dilution of the oil due to a leaky injector or fuel pump, or coolant contamination from a “blown” head gasket. Go to Engine Oil Analysis for a full interpretation of oil analysis results.
This oil was undoubtedly contaminated by the oil filter!
Taking samples from either the drain stream, the waste oil container, or the used filter is the least desirable method of obtaining an engine oil sample, as doing so more often then not results in an unrepresentative sample. The used oil filter usually contains high concentrations of contaminants that will throw off the analysis. The waste oil container may already be contaminated or it can easily become contaminated by falling debris. Then there is the sampling of the drain stream. In the early days of oil analysis, it was believed that a good sample could be “caught mid-stream” as the oil was draining from the oil sump (on most engines the oil pan acts as the sump). The sample was caught, not at the beginning of the draining and not near the end, but mid-way between (mid-stream, like at the doctors office). It was quickly realized however that a sample from the drain stream often contained high concentrations of contaminants from the bottom of the sump and the drain plug hole surroundings, (e.g. metal from the threads,+), so better methods of taking a sample had to be developed.
Oil Sampling Probe
The most preferred method of taking an engine oil sample is with an oil sampling probe. If the engine is not equipped with an oil sampling probe valve, one can usually be installed. The valve is available from most large engine dealers. The probe valve allows a probe to be inserted while the engine is running, and the engine’s own oil pump will pump oil through the probe into the sample bottle. Just remember to reinstall the probe valve cap to keep the valve clean for the next sampling.
This sampling method requires a Brass Probe (like a Cat # 8T9208) and approximately 15 cm (6 in) of tubing (like Cat # 6K0713 or 5P6442 bulk cut to length). Some sample kits may already come with a disposable probe and tubing.
The process of taking an oil sample by an oil sampling probe is as follows:
1 – After the engine you are going to sample has been started and has been running long enough for the engine to warm up. set the engine at low idle and remove the dust cap from the oil sampling probe valve on the engine.
2 – Insert the probe into the valve and collect about 100 ml (4 fl oz) of oil into a small waste container. This will clean the valve and helps ensure a representative sample. Dispose of the waste oil properly. If the oil flow is slow at low idle, it may be necessary to have someone accelerate the engine to a higher idle while clearing the valve and extracting the sample.
3 – Insert the probe into the valve again and this time fill the sample bottle to the proper level (usually one-half to three-quarters full). Do not fill to the top. Do not allow any dirt to enter the bottle or contaminate the inside of the bottle’s cap.
4 – Withdraw the probe from the valve and secure the sample bottle cap tightly. otherwise, it can make a real mess inside the shipping cylinder. Make sure that the sample bottle’s outside is clean and place the bottle with the completed label into the shipping cylinder.
5 – Don’t forget to reinstall the probe valve dust cap.
From MacAllister Machinery
Vacuum Extraction
Vacuum Extraction is the most recommended method of taking an oil sample if the engine is not equipped with an oil sampling probe valve. With vacuum extraction, a length of clean plastic tubing is inserted into the oil sump (usually down the dipstick hole) about half way into the oil and the oil is drawn up the tube into the sample bottle by the vacuum created in the bottle by a hand operated vacuum pump. The equipment needed include the vacuum pump, a sample bottle, a length of sterile extraction tubing, and a clean tubing cutter. These items are readily available from many sources including most engine dealers, engine service shops, and oil analysis laboratories. Some engines (like Hino 4 & 6 cylinder diesels) require a smaller (3/16″ O.D.) diameter tubing to fit into their smaller I.D. dipstick tube. This smaller tubing is often stocked at local hardware stores or can be ordered. The hand vacuum pump’s knurled tubing sealing nut usually has no problem compressing the tubing sealing “O” ring enough to seal the smaller diameter tubing into the vacuum pump. Always store the vacuum pump, the clean new extraction tubing, and the tubing cutter, each in a clean place such as in clean heavy Zip-Lock type storage/freezer bags.
NOTE: You may want to wear mechanics gloves or surgical gloves (as shown below) to protect your hands and facilitate cleanup afterwards.
The process of taking an oil sample by Vacuum Extraction is as follows:
1 – Ensure that the engine has been properly warmed up, so the oil is thoroughly mixed and everything in the oil, especially contaminants, are “in suspension”.
2 – Cut about a half-inch of tubing off the loose end of the new tubing roll with a clean cutter to rid the tubing of any contamination that may have drifted inside the end. The roll of sterile extraction tubing should be stored in a clean Zip-Lock type bag until needed.
3 – Mark the new tubing to the length of the dipstick (tip to seal). This mark will be used later when inserting the tubing through the engine’s dipstick hole into the engine’s oil sump to reach the proper depth in the oil.
4 – From this mark add enough tubing to reach the vacuum pump when held upright and cut with a clean cutter. Cutting the tubing with a pocket knife is not only difficult and dangerous but can introduce particles that may contaminate the sample. Do NOT let the tubing (especially the ends) touch anything and become contaminated. Store the unused and still sterile extraction tubing and the tubing cutter, each in a clean container such as a clean Zip-Lock type bag.
5 – Insert the tubing into the head of the vacuum pump until it extends about a half-inch beyond the pump base and gently tighten the knurled tubing sealing nut.
6 – Remove the lid from the new sampling bottle and screw the bottle onto the pump. Protect the lid so it does not become contaminated. Try to keep the length of time that the lid is off the bottle to a minimum.
7 – Insert the extraction tubing into the engine’s dipstick tube to the mark made earlier. This should put the end of the tubing a couple of inches below the surface of the oil in the sump. The tubing may have to be inserted further if the oil level is low, but don’t let the tubing touch the bottom of the sump where it can pick up concentrated contaminates.
8 – Hold the pump upright and slowly pull the pump handle to draw the oil. Fill the bottle to the proper level (usually about one-half to three-quarters full). Release any vacuum in the bottle by loosening the knurled tubing retaining nut or opening the vacuum release valve (if the pump is so equipped) so that the bottle does not overfill.
9 – It is usually acceptable to remove the tubing from the vacuum pump and let the oil still in the tubing drain back into the engine sump since the oil should not have become contaminated during this process..
10 – Unscrew the sample bottle from the pump and screw the lid on the bottle. Make sure the bottle exterior is clean and insert it into the mailing cylinder with the completed label. Many labs recommend that a sample of unused oil saved from the same batch as was drawn from the engine, be sent to the lab to be used as a reference in the analysis. The sampling kit may include a “New Oil” sample bottle that will fit in the mailing cylinder with the drawn sample.
11 – Withdraw the used extraction tubing from the engine and properly dispose of it. Zip-Lock type bags are very handy for this. Never reuse the tubing.
A Note: Wearing clean gloves will help keep you and your sampling equipment clean.
An Important Note: If the pump requires internal cleaning, it can be flushed with fresh, clean engine oil. Do not use solvents as they can skew an oil sample’s lab results.
A Very Important Note: Never use the same vacuum pump for extracting a coolant sample and later an oil sample. Glycol vapor can collect as a residue in the vacuum pump and can contaminate later oil samples causing a “false positive” for antifreeze contamination. Always use separate dedicated pumps for oil and for coolant.
Documentation
If you can help us add information, Catalogs, Brochures, Spec Sheets, Pictures, OpManuals, Parts Lists, Shop Manuals, etc. that we lack, please submit the info or link in the Comment Box below, or attach the PDF to an email to the Editor♥EverythingAboutBoats.org (Replace “♥” with “@”). Thanks!
Catalogs:
- +
Brochures:
- Caterpillar:
^ Cat S•O•S Services.
^ The Value of Cat® S•O•S Services.
^ How to Sample Oil & Coolant.
^ Fuel Sampling Guide.
^ How to Read Your Results. - Butler Machinary:
^ Oil Analysis II & III.
SpecSheets/Data Sheets:
- +
Charts and Graphs:
- +
Pictures:
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Owner’s/Operator’s Manuals:
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Parts Schematics with Exploded Views & Parts Lists:
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More Books, Magazines, Articles, Websites & Videos may be found at Propulsion Machinery, Engines,
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^ Oil Test: Troubleshooting with Oil Analysis (2003 #3 Page 20).
Articles:
Websites:
- Apex Oil Lab:
^ Used Oil Sampling Techniques – Good Oil Sampling for Good Results. - Blackstone Laboratories:
^ Sampling Procedures. - Bureau Veritas:
^ Taking Oil Samples. - Caterpillar:
^ Half a Century of Fluid Analysis Expertise.
^ Value of Fluid Analysis.
^ Fluid Analysis 101.
^ Fluid Analysis for Mixed Fleets. - Checkfluid:
^ Getting A Proper Oil Sample.
^ Take Better Oil Samples. - Machinery Lubrication:
^ Oil Sampling Do’s and Don’ts.
^ Download Oil Analysis Training. - Spectro Scientific: Oil Analysis Instruments To Fleets & Industry Worldwide.
^ Download Fluid Analysis Solutions Catalog.
^ Download Free Oil Analysis Handbook.
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